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Programs
DB
Meeting
Discussions
Policy & Vocabulary
Database Model
Action Plan
Database User Guide
Last updated:
June 22, 2001
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Programs Database
Project
Meeting Discussions
- Still in Process
Next Steps
- June 2001 Conference Call
**Denotes action items
Programs Database and Topic Hub Integration
**Fernando will distribute the revised forms, tables
and instructions 6/21. The package will allow Centers to create and maintain
a programs database on-line and will allow specified records to be incorporated
into topic hubs.
**All Centers can use the "application.cfm" file to include
their own header and footer or this feature can be commented out. "Programs"
is the data source name specified and can be changed if desired. Centers
are encouraged to call Fernando or Chris with any questions. Fernando
- office phone: 915-747-7636, cell: 915-203-3703; Chris - office phone:
915-747-7631.
P2Rx Programs Directory Next Steps
Centers reported on their current plans to implement a regional programs
directory as follows:
- Regions 1&2 - plan to convert their existing database to conform
with the P2Rx model, unsure of timeline in view of new features in P2Rx
model and NEWMOA offerings
- Regions 3&4 - like the way it works and looks, are still discussing
how it will be implemented in their regions
- Region 5 - currently up on their site and also have experimented with
generating reports
- Region 6 - currently up, will start working on designing searches
and reports soon
- Region 7 - plan to convert their existing database to conform with
the P2Rx model
- Region 8 - planning to update data and reload to site, will start
working on designing searches and reports soon
- Region 9 - (Laura recently talked to Isao who said they are still
interested in a regional programs directory; they have been doing some
work on it; Pete and/or Isao may contact Fernando for a tour)
- Region 10 - Looking forward to new forms and getting it working on
their site.
Regions 3&4 offered asp versions of the topic hub database if anyone
can use them. Scott Butner may be interested. Region 8 may need to make
use of them if they lose the ability to host at the private ISP.
Report Function - Generally the group is working on data entry
and will soon be interested in designing reports so their Directory can
appear on their sites. Regions 1&2 and Region 5 offered to share ideas
and code.
** Sometime during the first week in July, Laura and Fernando will
meet to discuss options and division of labor for creating reports for
Regions 6 and 8. Other Centers are invited to participate (announcement
will go out on the list serve).
Visioning - This task is needed before moving into the national
portion of the project to make some group decisions about maintenance,
utility, quality control, look and feel. Since visioning is a long process,
Andy suggested coming up with a "hot button" list of decisions
that should be made before extensive data entry has taken place. The group
decided on 3 hot button items -
- Scope of data - organization types to include as a minimum, some definition
so we can do a good job of describing and maintaining those we include.
- Validation - i.e., what data must be included for records to appear
(at least partially addressed with "required" fields), some
basic quality control
- Keywords Allowance - Should the number of keywords be limited? NEWMOA
limits to 5 process terms, 5 area of expertise terms and 10 sector terms.
Regions 5 and 7 allow unlimited.
This becomes more of an issue if programs are allowed to enter their
own information.
**Laura will make proposals for each of these and include them in
the revision of the Use Guide (out 1st week in July). When she sends out
the next draft, she will suggest deadlines for Centers to review the Use
Guide, suggest changes, and further revise or approve the guide.
Plan of Action - Discussion yielded a revised plan of action for
the Programs Directory project meant to be a living document, revised
as the project progresses. Click here to view
the complete plan of action. The plan has three basic parts:
Part 1 - Programs Database/Topic Hub Interaction
Part 2 - Regional Programs Directories
Part 3 - National P2Rx Programs Directory
**The web group suggests this document be integrated into the P2Rx
plan in the following ways: 1) brief report to the admin group on July's
call; 2) post on P2Rx.org and Peaks as a stand-alone task list for the
project and 3) incorporate dates into the P2Rx master calendar.
Brainstorming
Future Features - March 2001 Conference Call
- Use programs data in topic hub
- Enhance description of programs
- Display flexibility
- Standardize appearance for National Programs Directory
- Online input forms
- Search for and display programs by expertise
- Incorporate knowledge of the user into their searches
- Data maintained regionally, shared nationally
- Admin tools - generate mailing labels, hard-copy directory, etc.
- Data mining
- Sharing with others
- Programs DB identifies members for special privileges
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